A. CONTROLLER
We are pleased that you are visiting a website of Volkswagen Group IT Solutions GmbH, Major-Hirst-Straße 11, 38442 Wolfsburg, e-mail: info@vwgis.de, registered in the commercial register of the local court of Braunschweig under the number HRB 203508 ("Volkswagen Group IT Solutions GmbH"). In the following we inform you about the collection, processing and use of your data.
B. GENERAL INFORMATION, LOG DATA
Your data will be processed in accordance with Art. 6 GDPR (lawfulness of processing).
In principle, you can visit the websites of Volkswagen Group IT Solutions GmbH without telling us who you are.
We will then only automatically receive the following log data:
The operating system you are using, the web browser you are using and the screen resolution you have set,
the date and time of your visit,
the pages you have visited on our website, and
the website from which you visit us.
Unless otherwise stated in the following sections, data processing is carried out exclusively by Volkswagen Group IT Solutions GmbH.
C. COLLECTION, PROCESSING AND USE OF YOUR PERSONAL DATA
Your personal data includes information such as your name, address, telephone number or e-mail address. Personal data will only be collected, processed and/or used if you provide it to us voluntarily, e.g. to establish, complete or change a contractual relationship concluded between you and us or to register for personalized services, or if you send us an enquiry via the website. In addition, your personal data will only be used if you have previously given your consent, e.g. for the receipt of advertising and market research.
ONLINE APPLICATION AND JOB PORTAL
Forwarding to the job portal
Applications for a position advertised by Volkswagen Group IT Solutions GmbH are made via the job portal (e-recruiting) of Volkswagen Group Services GmbH. In the case of registration, your data will be processed therein. You can access this system as soon as you click on the Next button (red button with arrow symbol) in one of the job offers on a Volkswagen Group IT Solutions GmbH website. An order data processing agreement has been concluded between Volkswagen Group Services GmbH and Volkswagen Group IT Solutions GmbH for the application and recruitment process. You can view the data protection declaration of Volkswagen Group Services GmbH HERE.
No disclosure of data
Your data will not be passed on outside Volkswagen Group IT Solutions GmbH, Volkswagen Group Services GmbH and Volkswagen AG. An application review only takes place for positions within Volkswagen Group IT Solutions in Germany. For open positions outside Volkswagen Group IT Solutions you are asked to apply there. Your data will only be passed on to other Group companies outside Volkswagen Group IT Solutions GmbH, Volkswagen Group Services GmbH and Volkswagen AG with your express consent.
Data deletion
After completion of the application process for which we have received your data, it will be automatically deleted from the system after 180 days. Your applicant profile will be automatically deleted if you have not logged into your profile for more than 180 days. 30 days before this period, you will receive an automated announcement e-mail. Automatic deletion shall not take effect if:
• you log in to your profile within 180 days,
• you are in an active application process.
The automatic deletion of your applicant profile will be extended by 24 months if:
• you are assigned to a talent group,
• you have released your applicant profile.
In the case of applications for a training position, the data will be deleted by 1 September of the following year at the latest due to the selection process.
In addition, you have the option of updating or deleting your data/applicant profile independently in the system at any time.
You can withdraw your application and/or deactivate your approvals at any time. This will be taken into account in the application process.
In addition, you can delete your external profile at any time or ask us to do so.
RECRUITMENT FAIR CONTACTS
Purpose of data collection
We need your personal data for one or more of the following reasons:
• Sending information about current vacancies
• Contact regarding potential employment or conclusion of contracts
• Answering questions from you
Legal basis
If you provide us with your contact details (1) to be informed about current job advertisements, (2) to arrange possible contract initiations for potential employment or conclusion of contracts with you (3) to answer inquiries, the processing takes place on the following legal basis:
Article 6 (1) (b) GDPR
"... processing is necessary for the performance of a contract to which the data subject is a party or for the implementation of pre-contractual measures taken at the request of the data subject'.
Internal and external disclosure of your personal data
An internal transfer of your personal data takes place exclusively within the framework of the purposes defined under point C. of this data protection declaration in accordance with the principle of data economy and other principles of data protection.
Transfer of your data to a third country (outside the European Union) or an international organisation
Your personal data will not be transferred to a third country or to an international organisation.
Storage period and deletion of your personal data
The legislator has enacted a large number of retention periods, which we observe with the utmost care and seek advice in order to comply with these obligations. In principle, in this context, we only store your personal data for as long as this is permitted by the defined purpose or as required by law for reasons of proof, e.g. if we find that you do not apply to us after receiving information material on job advertisements, we will delete your personal data. Should we wish to store your data longer than described above, we would have this confirmed by you as part of a voluntary declaration of consent.
D. USE OF COOKIES AND TRACKING TOOLS
I. GENERAL INFORMATION
Volkswagen Group IT Solutions GmbH uses various cookies on its websites. Cookies are small files with configuration information that are stored on your device.
Cookies can basically be divided into three categories. There are cookies that are essential for the functionality of the website (so-called functional cookies), cookies that increase the comfort of a website visit and e.g. save your language settings (so-called comfort cookies) and cookies on the basis of which a pseudonymised user profile is created (so-called tracking cookies). Only functional and tracking cookies are provided for this website.
The processing of functional cookies is necessary to enable you to visit the website (cf. Art. 6 para. 1 lit. b GDPR).
Tracking cookies are only set if the website visitor has given his consent (Art. 6 para. 1 lit. a GDPR). The consent is given via the so-called cookie banner, which must be actively clicked.
You can revoke your consent to the described data processing at any time with effect for the future by using the listed cookies and tracking tools by clicking on the following link and changing your currently defined preferences in our Cookie Consent Manager:
For more information about our cookies, please refer to the COOKIE POLICY and the following.
II. MATOMO
Matomo is a tracking tool for collecting the data listed below. Matomo itself does not collect any personal data for this purpose. The data will not be passed on to third parties.
E. SOCIAL MEDIA
Volkswagen Group IT Solutions GmbH only uses links that redirect the user to the user's own social media profiles of various third-party providers. When you click on the link, you will be notified that you are leaving the website and going to a third-party website.
Volkswagen Group IT Solutions GmbH has no influence on the data collected by the provider and its further processing. The purpose and scope of the data collection and the further processing and use of the data by the providers as well as your rights in this regard and setting options for the protection of your privacy can be found in the data protection declarations of the respective provider.
F. YOUR RIGHTS
You can assert your following rights against Volkswagen Group IT Solutions GmbH at any time free of charge.
Right to information pursuant to Art. 15 GDPR: You have the right to obtain information from us about the processing of your personal data.
Right to rectification pursuant to Art. 16 GDPR: You have the right to obtain from us the correction of incorrect or incomplete personal data concerning you.
Right to erasure Art. 17 GDPR: You have the right to object to the situation in accordance with Art. 17 GDPR and to request the deletion of your data. Thereafter, you can, for example, request the deletion of your data insofar as it is no longer necessary for the purposes for which it was collected. You can also request deletion if we process your data on the basis of your consent and you withdraw this consent.
Right to restriction of processing Art. 18 GDPR: You have the right to demand the restriction of the processing of your data as stated in Art. 18 GDPR. This is the case, for example, if you dispute the accuracy of your data. For the duration of the verification of the accuracy of the data, you can then request the restriction of processing.
Right to object according to Art. 21 GDPR: If the processing is based on an overriding interest or your data is used for direct marketing purposes, you have the right to object to the processing of your data. An objection is admissible if the processing is either in the public interest or in the exercise of official authority or on the basis of a legitimate interest of Volkswagen Group IT Solutions GmbH or a third party. In the event of an objection, we ask you to inform us of your reasons for objecting to data processing. In addition, you have the right to object to data processing for direct marketing purposes. This also applies to profiling, insofar as it is related to direct advertising. |
Right to data portability pursuant to Art. 20 GDPR: If the data processing is based on consent or the performance of a contract and this is also carried out using automated processing, you have the right to receive your data in a structured, common and machine-readable format and to transmit it to another data processor.
Right of revocation according to Art. 7 GDPR: If the data processing is based on consent, you have the right to revoke the data processing within the scope of a consent with effect for the future at any time free of charge.
Right to lodge a complaint pursuant to Art. 77 GDPR: You also have the right to complain to a supervisory authority (e.g. the State Commissioner for Data Protection of Lower Saxony) about our processing of your data.
G. YOUR CONTACT PERSON: DATA PROTECTION OFFICER
Data protection supervisor
Our data protection officer is at your disposal as a contact person for all data protection-related concerns:
Data Protection Officer of Volkswagen Group IT Solutions GmbH
KONZERNDATENSCHUTZ@VOLKSWAGEN.DE Volkswagen AG, Berliner Ring 2, Postfach 8091, 38440 Wolfsburg
Frequently asked questions about data protection
Would you like to know how Volkswagen Group IT Solutions GmbH uses your data or do you have other questions about data protection? On the following pages you will find all the basic answers!
1. What is personal data?
Personal data is information that can be assigned to your person. This includes, for example, your name, address, telephone number and e-mail address. Information that is not directly associated with your person is not included. When you use one of our personalized services, order a product or subscribe, we ask you for certain personal data.
2. What are personalized services?
Personalized services are services that require registration with personal data. The aim of these services is the convenient and fast alignment of our online offer to your personal interests. Your login or registration data can be viewed and changed at any time on all Volkswagen portals where you register with your personal data under the link "Edit profile". Of course, you can also delete your data at any time. However, if mandatory data is affected by the deletion, this means that the personalized service can no longer be used.
3. How is my data used by Volkswagen Group IT Solutions GmbH?
The personal data collected within the framework of the websites of Volkswagen Group IT Solutions GmbH will only be processed and used without your consent for contract processing and processing your inquiries. In addition, your data will only be processed and used for purposes of advertising and market research and for the needs-based design of the electronic services of Volkswagen Group IT Solutions GmbH if you have given your prior consent. The same applies to the processing and use of your data for the purpose of personally tailored advertising.
4. What are cookies?
A cookie is a small piece of data that can be stored on your hard drive. This record is generated by the web server to which you have established a connection via your web browser and then sent to you. The cookie allows you to be recognized when you visit the website without having to re-enter data that you have already entered.
Most browsers are currently set by default to automatically accept cookies. However, you have the option of setting your browser to refuse cookies or to display them in advance. In addition, you can also delete cookies at any time on your system (e.g. in Windows Explorer). Please use the help function in your operating system or view the Help page.
5. Does Volkswagen Group IT Solutions GmbH use cookies?
Volkswagen Group IT Solutions GmbH uses various cookies on its websites.
6. Do I have a right of access?
Of course, you have a right to know at any time what personal data we store about you. To do so, please contact the data protection officer of Volkswagen Group IT Solutions GmbH.
7. Do I have a right to change or delete data?
You have the right at any time to revoke your consent to the use of data partially or completely with effect for the future. In this case, we will delete your corresponding data. Exceptionally, however, deletion may be precluded by laws, in particular with regard to data for billing and accounting purposes.
8. Will my data be passed on to third parties?
Your data will not be transmitted to third parties. A transfer to the companies of the Volkswagen Group or other third parties named in the declaration of consent will only take place with your consent and insofar as these recipients have undertaken to comply with the applicable data protection regulations vis-à-vis Volkswagen Group IT Solutions GmbH.
As part of the processing of your inquiries and your use of our services, we engage service providers. These service providers are contractually obliged to comply with data protection regulations and are not considered third parties in the sense of data protection law.
9. Does this data protection declaration also apply to websites of other providers?
These declarations on data protection do not apply to the websites of other providers that can be accessed via links on the Volkswagen Group IT Solutions GmbH website. Therefore, please note the respective regulations of other providers on data protection.
10. What about the technical security of the transmission of my data?
Personal data stored by Volkswagen Group IT Solutions GmbH is stored in secure operating environments and is not accessible to the public. In certain cases, such as when you enter your password, the personal data is encrypted using a secure technique before the transaction is carried out. Our servers use Secure Socket Layer (SSL) technology to protect the transmission of personal information. This means that the communication between you and the corresponding servers of Volkswagen Group IT Solutions GmbH takes place using a recognized encryption method (currently SSL version 3, 128 bit). If your browser supports SSL, the transmission of personal data is protected by this feature. In this case, most browsers show you whether the security protocol is supported by a short dialog box or by an icon. Further information can be found under the help function of your browser. Almost all modern browsers support SSL. If you do not have the possibility to use SSL due to the limited functionality of your browser, we recommend that you use the latest version of Firefox or Microsoft Edge , which you can currently download free of charge from the Internet.
11. Will my connection data be stored?
Volkswagen Group IT Solutions GmbH also stores your connection data when you visit the websites (e.g. Your IP address, etc.). We process or use these beyond the end of the connection only insofar as they are necessary to establish further connections, or are necessary for billing purposes, to determine malfunctions of telecommunications systems and to investigate misuse of our telecommunications services. In addition, we will delete your connection data immediately at the latest on the day after termination of the connection.
12. How does Volkswagen Group IT Solutions GmbH protect minors?
Since the protection of minors is particularly important to Volkswagen Group IT Solutions GmbH, we refrain from sending advertising to minors if we know their age.
13. Changes to this Privacy Policy
The rapid development of the Internet makes it necessary for us to make adjustments to our privacy policy from time to time. If this also affects the respective contents of your declaration of consent, we will draw your attention to this. Please note the current version of our privacy policy.
14. Contact person for questions or requests for information
If you have any questions, comments, complaints or requests for information in connection with our declaration on data protection and the processing of your personal data, you can contact our data protection officer, who is available to you at the following e-mail address:
KONZERNDATENSCHUTZ@VOLKSWAGEN.DE
Status: February 2023
